Document and Content Management

Manage diverse content

The document management capabilities of an ECM solution can help you consolidate content from multiple file shares and personal drives into a central repository. You can create consistent document categories and provide integrated search capabilities so that people can find and share information. You can also set permissions for access to documents to protect sensitive content.

Integrated collaboration capabilities, such as automated workflow, help people work better together to create, review, and approve documents in a more structured way. That way, they no longer have to rely solely on e-mail to share documents. Mobile workers can also use these documents offline when they are not connected to the network.

Satisfy compliance and legal requirements

Integrated records management capabilities allow you to store and protect business records in their final state. By applying expiration policies to these records you can make sure that you comply with industry regulation or corporate policies for document storage.

Auditing is made easier because documents are categorized and searchable. Audit trails provide proof to internal and external auditors that records have been retained appropriately

Streamline business processes

Nearly all of your daily operational processes can be automated. You can use electronic forms solutions to gather and validate information across websites, mobile devices, and system programs. You only need to create forms once; management tools mean you can easily reuse and track the use of forms across multiple channels.

Tight integration with familiar tools such as Microsoft Office system programs extends these capabilities to everyone in the business. This increases user adoption by reducing the need to change working practices in order to participate in your organisation’s content management strategy.