Paper Capture

Process improvements

Paper and document capture can be a big part of any ECM strategy – taking all of your paper and online documents and putting them into a format that can be organised, stored and searched.

We can turn paper, email, fax or xml documents into managed electronic documents with fully searchable content.  Where documents drive internal processes, we automatically classify the type of document (e.g. invoice, purchase order, request forms) so that they can be built into the workflow.

Scan documents

Staff can scan documents on departmental devices and the electronic document is stored and searchable within the ECM system

Centralised high-volume document capture

Documents that enter your organisation through a centralised mailroom can be scanned at source and delivered electronically to the appropriate personnel

Automated invoice processing

You can automatically classify vendor invoices and validate the invoice data before exporting it to your accounting systems for processing. Invoice content, such as purchase order number, vendor ID, invoice date, can be matched against the purchase order in your accounting system. You can also provide a vendor self-service option so that vendors can view the progress of invoices.