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OneDrive: The Next Generation

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January 12, 2016 | Rupert Squires | 2 Minute Read

Rupert Squires

Sales Director

Before we start, what is OneDrive for Business?

OneDrive for Business is a personal cloud storage solution which forms part of Office 365 suite of products and services. It provides access to your files anywhere there is internet, in-browser editing of Office documents and the ability to share documents and folders with others.


We typically see it being adopted by organisations where:

  • staff are using the C: drive to store personal documents which typically isn’t backed up
  • there is a focus to reduce the central storage costs
  • third party solutions have been introduced such as DropBox, which IT don’t control and therefore concerns about data leakage and protection are raised

It’s important to note that data stored in OneDrive only persists while the user has a licence – once a user has had their licence removed the data is lost. Therefore, OneDrive is not suitable for team or company drive replacement – you should consider SharePoint in these instances.


What’s the background to this news?

It was widely acknowledged that the previous OneDrive sync tool wasn’t fit for purpose – with users reporting files being overwritten, changes being lost, and lack of flexibility when syncing with large document libraries.

Combined with this, Microsoft had previously announced that One Drive users would be getting unlimited storage.

So what’s changed in regards to Storage?

Going forward, customers with more than 5 users on the following plans will get unlimited storage, starting with 5TB and further storage on request. All other customers will be capped at 1TB.

  • Office 365 Enterprise E3, E4 and E5
  • Office 365 Government E3, E4 and E5
  • Office 365 Education
  • OneDrive for Business Plan 2
  • SharePoint Online Plan 2

The upgrade in storage space for qualifying users has started and will be completed by the end of March 2016.

Infographic

And what about the Sync Client?

PC & Mac: A new version has been released, aka Next Generation Sync Client.

Windows 10 Mobile: The new tool will support editing Office documents in the browser when released in 2016,

iOS: A new version of the sync tool, when released, will now support offline working,

The old sync desktop client also supported syncing with SharePoint document libraries, the new client doesn’t support this, yet! But in the interim the new tool will work in conjunction with the old tool to achieve this.

OneDrive-Sync-Tool

Finally, what do I need to do?

To get the latest version click on the links below:

Windows: http://go.microsoft.com/fwlink/?LinkID=717725

Mac OS X: http://go.microsoft.com/fwlink/?LinkID=717727

Any questions? Pick up the phone, we’d be happy to discuss if One Drive is right for you.